Data protection guidance

Principle 5 of the Code for Sports Governance states that ‘Organisations shall comply with all applicable laws and regulations; consider the social and environmental impact of their decisions; undertake responsible financial strategic planning; and have appropriate controls and risk management procedures’.

Table Tennis England has a risk register that includes the compliance to laws and regulations of which data protection is referenced.

Details on what data we hold, collect and why can be found in our Privacy Notice 

The following organisations/individuals currently undertake important administrative functions for the sport and therefore will have access to information via a secure portal:

• Any party approved by you;
• Any governing bodies or regional bodies for the sports covered by our club: to allow them to properly administer the sports at a local, regional, and national level; and
• Other service providers, for example email marketing specialists, payment processors, data analysis, CCTV contractors, promotional advisors, contractors or suppliers, and IT services (including CRM, website, video and teleconference services) including;
  • Selected members of National Council/County Table Tennis Associations;
  • Selected League and Club administrators;
  • Winners FDD and Pro Data Stack (Data Partners);
  • Sport 80 (Membership & Tournament platform);
  • CloudAthlete (Membership, Ranking & Tournament platform);
  • UK Sport, 4Global, Deloitte (data warehousing);
  • Stripe (payment provider);
  • Rocca Creative (TT Leagues, TT Clubs, MyTT)

Data Processing Agreements are in place, where appropriate, with the above organisations and they are GDPR compliant. Your data will only be used in line with the basis for processing your data. Data will be anonymised where possible. For more information, please see our Privacy Notice

The duration for which we retain your personal information will differ depending on the type of relationship you have with us, the type of information and the reason why we collected it from you. All information that we hold about an individual will be retained as deemed necessary. If an individual has not played an active part in the sport or acknowledged that they no longer wish to retain their current membership status, their contact details will be deleted on request. For more information, please see our Privacy Notice

Table Tennis England works with several carefully selected partners whose support will aim to add value to our stakeholders. Information from these partners will be sent to only to those individuals who proactively contact them and not via Table Tennis England.

We will not share or provide data with any other third party for marketing purposes unless additional express consent is provided.

Table Tennis England wants to develop an engaged community of table tennis members. High quality communications will be integral to this and as such we will only send marketing information where we have specific and express consent or another legal basis.