Members of the performance pathway on a Zoom call with coaches

Guidelines on secure use of Zoom

Author:
Paul Stimpson

Publish date:

Please note - this news article was published more than six months ago. Some of the information contained may no longer be correct.

During the period of lockdown, many clubs and individuals have turned to Zoom to stay connected and to deliver online sessions.

There is a small risk that some of these sessions can be joined by unauthorised people, so please consider the following tips to keep your online meetings safe and secure.

  • Take the time to understand your Zoom settings before launching a meeting
  • Use the scheduled meeting option to create a unique URL for each meeting
  • Make sure every meeting is password protected
  • Insist your callers register for the call, in advance
  • Never share your meeting URL or your personal meeting room URL in a public space on social media
  • Switch on end to end encryption
  • Lock the meeting once everyone has arrived
  • Nominate a Co-Host to moderate the meeting while you do the presentation
  • Change your screen sharing to Host only
  • Create a “Waiting Room” so people can’t join the meeting before the Host. This will allow you to admit people to the meeting one at a time
  • Disable File Transfer so people can’t introduce anything untoward into your meeting
  • Switch off the “Allow Removed Participants to Rejoin” setting – this will mean anyone who has been removed from the meeting cannot rejoin.
  • In chat, disable the facility for people to message people individually

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